Privacy Policy and Consent to Use of Data

IMPORTANT:  BY SUBMITTING DATA TO US AND/OR USING OUR WEB SITE YOU GIVE YOUR CONSENT THAT ALL PERSONAL DATA THAT YOU SUBMIT MAY BE PROCESSED BY US IN THE MANNER AND FOR THE PURPOSES DESCRIBED IN THE FOLLOWING PRIVACY POLICY.

Privacy Policy  
This Privacy Policy describes LawWorks" current policies and practices with regard to Personal Data collected by us manually or through www.lawworks.org.uk ("Web Site"). The term "Personal Data" refers to personally identifiable information about you, such as your name, birth date, telephone number, e-mail address or mailing address.

Notification of changes to this Policy
We are continually improving and adding new functionality and features to this Web Site and improving and adding to our existing services. Because of these ongoing changes, changes in the law and the changing nature of technology, our data practices will change from time to time. If and when our data practices change, we will (as soon as practicable) post the changes on our Web Site to notify you of the changes. We encourage you to check this page frequently.

Collection of Personal Data including e-mail addresses
We will collect and store the information you give us. You may use this Web Site to register to receive additional information or services from us. When you register, we ask you for contact information like your name, postal address and e-mail address. 

We sometimes supplement the information that you provide with information that is received from third parties. For instance, if inaccurate postal or zip codes are received, we may use third party software to fix them.

Use of Personal Data  
The purposes for which we process Personal Data include the following:-

  • We may contact you occasionally to inform you of new services we will be providing, or events or articles we think will be of interest to you.
  • We will use your Personal Data to provide our charitable services.
  • We may use your Personal Data to contact you regarding fundraising, support and friendship to our charity.
  • We may use your Personal Data internally to help us improve our services and to help resolve any problems.

Opt-out choice
If you do not wish to receive information from us and want to be removed from our mailing list, please e-mail us at info@lawworks.org.uk.

Anonymous data collected through this Web Site
In addition to the information we collect as described above, we use technology to collect anonymous information about the use of our Web Site. For example, we use technology to track which pages of our Web Site our visitors view. We also use technology to determine which Web browsers our visitors use. This technology does not identify you personally, it simply enables us to compile statistics about our visitors and their use of our Web Site.

Our Web Site contains hyperlinks to other pages on our Web Site. We use technology to track how often these links are used and which pages on our Web Site our visitors choose to view. Again this technology does not identify you personally " it simply enables us to compile statistics about the use of these hyperlinks.

We use this anonymous data to improve the content and functionality of this Web Site and our e-mail updates, to better understand our clients and markets, and to improve our services.

Cookies
Cookies are small pieces of text stored as a file on the computer's hard drive. They are not computer programs. They only contain and transfer to the web server as much information as the users themselves have disclosed to a certain web site.

Cookies are used by your browser and by most websites to help personalise or improve your experience using the world wide web. If you wish to restrict or block the cookies which are set by LawWorks' website, or indeed any other website, you can do this through your browser settings. Restricting cookies may affect some of the functionality of this website, such as the ability to log in to password-protected areas, but most of the site will still be accessible to you.

The Help menu on the menu bar of most browsers will tell you how to prevent your browser from accepting new cookies, how to have the browser notify you when you receive a new cookie and how to disable cookies altogether.

You can find more information about deleting and controling cookies from the AboutCookies.org website.

LawWorks will not use cookies to collect personally identifiable information about you. However, in order to provide services to you within this site's extranet (members' area), it is necessary to gather information that will enable the website to personalize, improve and to operate such services. In connection with certain aspects of the Services, we may request, collect and/or display some of your Personal Information.

The table below explains the cookies we use and why.

 Name

 Purpose

 Expires

 PHPSESSID PHP Session ID. This is a unique identifier that is automatically created when a Session starts for a given visitor.

This cookie is deleted when browser is closed.

_utma Google Analytics stores IP address anonymously on its servers, and neither Tribal or Google associate your IP address with any personally identifiable information. 2 years
_utmb   30 minutes
_utmc   This cookie is deleted when browser is closed.
_utmz   6 months
COOKIE_LAST_EXTRANET_EMAIL CMS Extranet opt-in cookie. This is set if you choose to ask this website to remember your login name. Until you opt-out via the login screen
LOG_ME_IN_COOKIE CMS Extranet opt-in cookie. This is set if you choose to ask your computer to automatically log you in at this computer Until you opt-out via the login screen

Use of Google Analytics

This website uses Google Analytics, a web analytics service provided by Google, Inc.

Google Analytics sets a cookie in order to evaluate your use of the Site and compile reports for us on activity on the Site to help us understand how visitors engage with the Site and track visitor interactions. Google Analytics collects information anonymously and without identifying individual visitors.

Google stores the information collected by the cookie on servers in the United States. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google's behalf. Google will not associate your IP address with any other data held by Google. By accessing this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.

Analytics uses its own cookies to store information, such as what time the visit occurred, whether the visitor has been to the site before, and what site referred the visitor to the web page. To disable this type of cookie, some browsers will indicate when a cookie is being sent and allow you to decline cookies on a case-by-case basis. In addition to declining cookies, you can also install the Google Analytics Opt-out Add-on in your browser, which prevents Google Analytics from collecting information about your website visits.

Disclosure of your Personal Data 
We do not share, sell or distribute your Personal Data with unrelated third parties, except under these limited circumstances:-

  • Personal Data may occasionally be transferred to third parties who act for us for further processing in accordance with the purposes for which the data was originally collected or for purposes to which you have subsequently consented.
  • We may share or transfer the information in our databases to comply with a legal requirement, for the administration of justice, to protect your vital interests, to protect the security or integrity of our databases or this Web Site, to take precautions against legal liability, or in the event of a sale, merger, reorganisation, dissolution or similar event.
  • We may share or transfer the information in our databases with and to our volunteers, advisers and also external law firms in order to service your needs who may have their own privacy policy to which you may then be subject.

Where appropriate, before disclosing Personal Data to a third party, we contractually require the third party to take adequate precautions to protect that data and maintain confidentiality.

Data integrity and security
We strive to maintain the reliability, accuracy, completeness and currency of Personal Data in our databases and to protect the privacy and security of our databases. We keep your Personal Data only for as long as reasonably necessary for the purposes for which it was collected or to comply with any applicable legal or ethical reporting or document retention requirements. 

Our employees and counsellors who have access to Personal Data have been trained to handle such data properly and in accordance with our security protocols and strict standards of confidentiality. Although we cannot guarantee against any loss, misuse, unauthorised disclosure, alteration or destruction of data, we try to prevent such unfortunate occurrences.

Data access and corrections
Upon receipt of your written request and enough information to permit us to identify your Personal Data, we will disclose to you the Personal Data we hold about you. We will also correct, amend or delete any Personal Data that is inaccurate and notify any third party recipients of the necessary changes. 

If you wish to access or correct your Personal Data, please write to us at LawWorks, National Pro Bono Centre, 48 Chancery Lane, London WC2A 1JF or e-mail us at info@lawworks.org.uk. We do not charge for complying with a correction request, however, for all other requests, we charge a fee of œ10.00 to cover its costs. Requests to delete Personal Data are subject to any applicable legal and ethical reporting or document retention obligations imposed on us.

Link to other web sites
This Web Site contains hyperlinks to web sites that are not operated by us. These hyperlinks are provided for your reference and convenience only and do not imply any endorsement of the activities of these third-party web sites or any association with their operators. We do not control these web sites and are not responsible for their data or privacy practices. We urge you to review any privacy policy posted on any site you visit before using the site or providing any Personal Data about yourself.

Transfer of data abroad
We do not intentionally transfer Personal Data outside the UK.

Of course, the Internet is made up of a large number of international connections. If you are visiting this Web Site from a country other than the country in which our server is located (currently the UK), the various communications will necessarily result in the transfer of information across international boundaries. By visiting this Web Site and communicating electronically with us, you consent to these transfers.

Governing Law
This privacy policy forms part of our Web Site Terms of Use (CLICK HERE TO ACCESS OUR TERMS OF USE) and as such shall be governed by and construed in accordance with the laws of England & Wales. You agree to submit any dispute arising out of your use of this Web Site to the exclusive jurisdiction of the courts of England & Wales.

Questions 
If you have any questions about this Privacy Policy or concerns about the way we process your Personal Data, please contact us by e-mailing us at info@lawworks.org.uk.

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LawWorks is the registered operating name of the Solicitors Pro Bono Group
Registered Charity number: 1064274
Company Limited by Guarantee number: 03410932
Correspondence address: National Pro Bono Centre, 48 Chancery Lane, London WC2A 1JF
Registered Office: 5th Floor, 6 St Andrew Street, London, EC4A 3AE

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